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New sections "What is SWAD / OpenSWAD?" and "How to start"

Antonio Cañas Vargas 2017-06-02 20:42:35 +02:00
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UserGuide.en.md

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[**English**](UserGuide.en) | [Español](UserGuide.es)
# SWAD user guide
# SWAD / OpenSWAD user guide
## What is SWAD / OpenSWAD?
SWAD (Social Workspace At a Distance) is an educational [free](https://openswad.org/source/) platform for [blended learning](https://en.wikipedia.org/wiki/Blended_learning) and teaching management which includes social networking features. The SWAD platform has been developed and [used at the University of Granada (UGR)](https://swad.ugr.es/) since 1999, and since 2012 is offered free of charge to other educational institutions through the [OpenSWAD.org](https://openswad.org/) portal.
SWAD integrates in a web tool diverse functions to support learning, teaching and data management of students and teachers. It includes access to information about the courses (teaching guide, schedules, bibliography, ...), storage of documents (notes, presentations, problems, lab...), lists and record cards of students and teachers, social network, discussion forums, assignments, self-assessment of the student through interactive tests and individual consultation of grades. Some of its main features are also available as an [Android application](https://openswad.org/swadroid/) and will be available in a future [app for iOS](https://twitter.com/iswad_ugr).
## How to start
If you have never used SWAD, you can create a new account for free and start using the platform immediately following these 10 steps:
### 1. Choose the web portal
The first thing to do is choose the right website:
* If you are a teacher, student or administrative staff of any educational institution in the world, you can use the **OpenSWAD** portal: https://openswad.org/
* If you are a teacher, student or administrative staff of the [University of Granada (Spain)](http://www.ugr.es/), in addition to OpenSWAD, you can use the **SWAD - UGR** portal: ttps://swad.ugr.es/
The platform will be displayed in the language selected in the configuration of your browser, as long as it is between one of the [9 languages available](PROFILE.Preferences.en#language). If you want to choose another language, you can do it in the upper right corner of the home page or in [PROFILE > Preferences](PROFILE.Preferences.en).
### 2. Create a new user account
At the bottom of the page you will see a box with the title "New on...? Sign up" and a green button labeled _Create account_.
* If you do not have an account, press the green button and follow the [instructions to create a new account](PROFILE.SignUp.en). Do not forget to check before creating the new account [if there is already an unused account created for you](PROFILE.SignUp.en).
* If you already have an account but have forgotten your password, instead of creating a new account, follow the [instructions to obtain a new password](PROFILE.Password.en).
### 3. Fill in some mandatory data
Once you have created your account, the platform will ask you for some minimal data to complete your profile. Filling them will take only a minute.
* The first data that the platform will ask just after creating your account, in [PROFILE > Account](PROFILE.Account.en), is your identification number (ID, passport...). This information is optional, but it is advisable to fill it in because it facilitates the enrolment process (USERS.SignUp.en) of users in courses and the [consultation of grades/marks](FILES.Marks.en).
* You must then fill in the data marked with * in [PROFILE > Record] (PROFILE.Record.en).
* Finally, you must fill in your institution in [PROFILE > Record > Edit my institution] (PROFILE.Institution.en).
With this, you have completed the process of creating your user account.
### 4. Send your photograph
We recommend that you go to [PROFILE > Record > Upload photo](PROFILE.Photo.en) and send a [JPG](https://en.wikipedia.org/wiki/JPEG) file with your photograph, in that your face appear well illuminated in front position and the background behind your head is white or very clear.
### 5. Change your preferences
In [PROFILE > Preferences](PROFILE.Preferences.en) you can change your preferences on language, calendar and dates format, layout, privacy and notifications.
### 6. Create new courses
Before creating a courses, check if it already exists:
* You can [search](Search.en) the name of the course.
* You can navigate the hierarchy by clicking on the links at the top center: Platform > [Country](SYSTEM.Countries.en) > [Institution](COUNTRY.Institutions.en) > [Centre](INSTITUTION.Centres.en) > [Degree](CENTRE.Degrees.en) > [Course](DEGREE.Courses.en).
If you can not find your institution, centre, degree or course, you can create them:
* To create a new institution, [go to the country of the institution](SYSTEM.Countries.en) and click on [COUNTRY > Institutions > Edit](COUNTRY.Institutions.en#edit-institutions).
* To create a new centre, [go to the institution to which that centre belongs](COUNTRY.Institutions.en) and click on [INSTITUTION > Centres > Edit](INSTITUTION.Centres.en#edit-centres).
* To create a new degree, [go to the centre to which that institution belongs](INSTITUTION.Centres.en) and click on [CENTRE > Degrees > Edit](CENTRE.Degrees.en#edit-degrees).
* To create a new course, [go to the degree to which that course belongs](CENTRE.Degrees.en) and click on [DEGREE.Courses.en#edit-courses].
### 7. Enrol in courses
When you have found or created a course, go to that course. You will know that you are in the course when you see the name of the course at the top center of the page and the first navigation tab is _COURSE_. Then click on the _USERS_ tab and inside it in the option [_Sign up_](USERS.SignUp.en). Choose the desired role (student, non-editing teacher or teacher) and confirm your request. Your application will be reviewed by a teacher or an administrator within a time frame that can range from a few minutes to a few hours. You will be notified when your enrolment is accepted. If it has been around one day after no one has reviewed your enrolment application, repeat the application or contact the teacher or administrator [by writing a message](MESSAGES.Write.en).
### 8. Accept your registration
When a teacher or administrator has reviewed your enrolment application and confirmed it, you will normally receive a [notification of enrolment](MESSAGES.Notifications.en), provided that you have not disabled this type of notification in [PROFILE > Preferences > Notifications](PROFILE.Preferences.en#notifications).
To go to the course in which you requested your registration:
* You can click on the [registration notification](MESSAGES.Notifications.en).
* You can select the course from the drop-down menu at the top center.
When entering the course, you will see a [message asking if you accept the registration, with two buttons](USERS.SignUp.en#confirm-enrolment):
* Confirm my enrolment (green)
* Remove me from this course (red)
Press the green button to confirm your registration. In the upper right, in front of your photo and your name, you will see your role in the course.
### 9. Enrol students
If you are a teacher in the course, one of the most important tasks to do is to [enrol your students in the course](USERS.Administration.en) or ask them to [apply for their enrolment in the course](USERS.SignUp.en), since without students the courses would be spaces without utility in most cases.
### 10. Regular work in the course
From this moment, you should be located in the course and start using it normally.
If at any time you want to change your course, the most convenient is to use the drop-down menu at the top center, where all your courses are listed. You can also use [PROFILE > Courses](PROFILE.Courses.en) for the same purpose.
To learn more about everything you can do once your registration has been confirmed, see the [tabs and options inside tabs](#tabs-and-options-inside-tabs) section.
## Hierarchical organization